THE SHORES OF JUPITER

HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING - MINUTES

THURSDAY –March 4, 2004 – 7:00 pm

Location:  Bristol Management’s Office

It was determined a quorum was present. Board members present were Emily O’Mahoney, Charles Piver, David Ward, Bob Schmidt, Dr. David Thomas, and Thor Evensen. Richard Alexander was present as well as Beth Goin representing Bristol Management. Bill Thompson was also present.

 The meeting was called to order at 7:00 p.m., by President Emily O’Mahoney.

 motion was made by Bob seconded by Charles and carried to accept the minutes as presented.

 Financials:

There have been 15 homeowner accounts that have been turned over to the attorney for delinquencies. We do not believe that that all signatures are on the bank accounts. Beth will get new Bank signature cards from Online. The Board will need to bring their divers licenses to be photo copied for the bank. Two signatures are on all checks. A motion was made by David seconded by Thor to accept the financial report.

 Emily called for a Point of Order to discuss New Business A & B. Richard Alexander is resigning from the Board because he has sold his home. The Board thanked Richard for his dedication and service to the community. And everyone wishes him well.

 Bill Thompson qualifications to serve on the Board were discussed. Charles made a motion Thor seconded the motion and the motion carried to appoint Bill Thompson to the Board of Directors to fill the term vacated by Richard Alexander. Bill thanked the Board for his appointment.

Committee Reports:

 ARB  : Bob handed out his updated ARB reports, which are attached to the minutes. There were four applications reviewed this month. Emily would like each Board member to pay closer attention to Hidden Lake section in the Shores since no one from the Board lives in that section. Mr. Patten has not met the conditions of approval for the work he has completed. The roof and landscaping was not installed as approved. This resident also has his boat in the driveway to often. His address is 6532 Winding Lake. A form letter will be developed to thank people that have complied with the Associations rules in regards to Architectural Changes. Bob will draft a letter to the homeowner that has installed Rye Grass, requesting that they grass be replaced to confirm the guidelines.

 Landscaping: Emily would like Dave Ward to Chair the Landscaping Committee. There will be a monthly walk through with Earthscape. Dave needs a copy of the contract. Beth will prepare the bid specification package for landscaping to go to bid in September. The homeowner from 18891 Black Gum came to discuss the tree that is lifting his driveway .Bob will review. The Board understands that the tree needs to be cut down. It maybe necessary to replace the tree but in a different area.

 Lakes/Parks: There is no report for this month. Earthscape was asked to give a proposal to clean out the native area inside the jogging trail. The Downey myrtle is taking over. Check with Contract Connections to see what the warranty was on the picnic table. Swings were ordered for the playground.

 Crime Watch: Earthscape reported that one of the landscape vehicles was broken into. This seems to be a community wide problem. Longshore and first Still Lake children are having paint ball fights. The fence along Jupiter Landings to the North has graffiti. Bud Zisson tried to cover it. A red vehicle stopped by Bob’s house and asked him to call them if any houses went up for sale. He informed the police department.

 Communication/Newsletter: The newsletter should arrive the 9^th or later. The 16^th is the due date for the newsletter for April. Bill requested that the articles need to be turned in timely to meet Seabreeze’s deadline.

 Management Company Report: Beth discussed the activities of the last thirty days. All Board members should have received the packages to distribute to the membership. The Town of Jupiter is doing repairs on the sidewalk lifting on Lake Bend South. There does not appear to be any root barrier being installed. There could be a problem in windy conditions. Nine violations letters were sent out. All financial information was turned over to Rene & Associates to conduct the audit. The insurance was paid it was not delinquent. There was a mainline break on Sunday. There is nothing plugged into the pump house causing the electric to rise. I believe the pump is consistently surging. Ken is working on the pump. The information has been updated on your Web page. We are putting some new pictures on at no charge. A letter was sent to a roofing contractor that will not comply with the Associations rules.

 The Board would like an Adephia representative to attend a Board meeting.   

Old Business

Sheehan – Gary Fields- Update: Bob will call Gary to see what can be done to rectify this situation as soon as possible.

 Amendment to Documents- Update: The Board is distributing the packages to the membership.

 Other: A motion was made seconded and carried to remove previous members appointed to the Documents committee, except Bill Flanders, Michael McReynolds, Steve Simon, and David Thomas

 The lighting project is well under way.

 New Business

 Adoption to ACC Guidelines: A motion was made seconded and carried to adopt the language that was presented in the Board package for the changes to the landscaping.

 Temporary Moratorium – Roof’s: A legal opinion in writing will be requested by Gary Fields to continue as the Board has in regards to roofs.

 Pressure Cleaning Signs and Sidewalk Proposal: The proposal to pressure clean the front entrance, Longshore sidewalk, two “s” signs and Hidden Lake signs was presented. Chuck made a motion, Dr Dave seconded the motion and the motion carried.

 Emily proposal for landscaping on Longshore and Lake Bend was approved by the Board for 2,100.00.

 The committee chairmen for 2004 are as follows:

David Ward – Landscaping

Chuck Piver – Lakes& Parks

Bill Thompson – Newsletter

Bob Schmidt – ACC and Documents

Dr. Dave - Crime Watch

With no further business before the Board of Directors the meeting was adjourned at 8:50 pm.                                                       

 Respectfully Submitted,

 Beth Goin, LCAM

For and On Behalf of the Board of Directors                                                                                                                                                                         

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