THE SHORES OF JUPITERHOMEOWNERS ASSOCIATIONBOARD OF DIRECTORS MEETING- MinutesTHURSDAY –February 5, 2004 – 7:00 pmLocation: Bristol Management’s OfficeIt was determined a Quorum was present. Board members present were Emily O’Mahoney, Charles Piver, David Ward, Bob Schmidt, Dr. David Thomas, and Richard Alexander. Beth Goin was present representing Bristol Management.The meeting was called to order at 7:00pm. by President Emily O’Mahoney.
Organizational Meeting 2004- Determination of Officers A motion was made seconded and carried to appoint the following Board members as Officers: Emily O’Mahoney – President Robert Schmidt – Vice President Charles Piver – Treasurer Thor Evensen – Secretary Dr David Thomas – Director Richard Alexander – Director David Ward - Director Minutes: A motion was made seconded and carried to approve the minutes as presented. Financials: Charles gave the Treasures Report. The Association has $51,000.00 in operating funds and $277,000.00, in reserves. The electric bill for the meter by the pump house is very high. Two months ago it went from $50.00 to $300.00 and $400.00 this occurred last year at the same time but it does not appear to be the same issue. Approximately 100 homeowners are late on their assessments for the first quarter. On the 15th of February the late letters will go out. A motion was made seconded and carried to accept the Treasures Report. A point of order was called to discuss the roofing material being proposed called Stone Coat Steel. Emily thought it was similar in appearance to a shake roof. Aestically it does look differently applied on the roof. Bob would suggest that the Board take no action until they travel to Tequesta to view a roof installation. This is a new roofing system, to Florida but used for several years in California. Committee Reports: ARB: Bob gave his report. Mr. Bedard has put down mulch. Mr. Brittan did give a letter from a certified arborist. And Mr. Dunn needs to be notified about the wood shed in back yard. The shed has been there for a long time. A letter needs to be written. It should be on the estoppels if the house is ever sold. Mr. Morley planted rye grass. He needs to conform with the Declaration, which says St Augustine. Joe needs to be told in a nice way that the grass does not conform and we need for him to be an example. Two ACC request were reviewed in December. Bob has updated his reports. These are attached to the minutes. Landscaping: Emily checked the trees from Hanley and they have been paid. There are some additional trees that were missed that Emily has approved. Dave is overseeing, this project. All invoices must have approved work request attached to them. Lakes/Parks: No report. Crime Watch: Speeding and vandalism are down. There are still children on gas scooters, going through the community. Communication/Newsletter: Seabreeze publication will be given Cypress Cove and Northfork owner mailing list to send the Shores Newsletters to. Old Business Lighting: Van Collier from Luminary Effects gave a presentation to add additional lighting in areas through out the community that are dark. His first proposal was for Lake Bend south Cul De Sac. Because this is up lighting they would suggest the aluminum line. A motion was made by Bob to go with the timer control best design aluminum line for the Lake Bend Cul De Sac. Dr David seconded the motion and the motion carried. The second proposal reviewed was the Central Blvd. & Main Entrance. The third proposal was for from Lake Bend along the lake to Still Lake. Bob made a motion for the pathway illumination aluminum best design lighting proposal. The motion was seconded and carried. A motion was made for the value engineer design for central and main to include 4 aluminum down lights. The motion was seconded and carried. A 50 % deposit is needed. The process should begin with in thirty days. Sheehan – Gary Fields: Mr. Sheehan called Gary Fields today and said he would take down the shed this weekend. Beth will follow up on Monday to see if the shed has been removed and update Gary on the status. Other: The Document Committee has gone through all of the Association Documents on record with the clerk of the court. The Declaration clearly states that there are only two types of roof allowed. Cedar shake or tile only. The Documents allow for 6 foot fencing. What is the status of the vote for the Amendments? Each Board member will be required to get signatures to meet the requirements. The Proxy needs to be put in the next newsletter. Bob will distribute the flyer he wrote. Dave is in charge of making sure the communication material is in Bill’s hands for the newsletter. Pressure Cleaning: Sidewalks that are not in front of people houses. Need to have on water. New Business CPA Audit: The Board had previously voted to proceed with the proposal from Rene & Associates. Letter from HOA, Home Address – Business: The Board authorized the management company to write the letter to the homeowners allowing them to use their home address for business purposes, which will not be conducted from the property. ACC Application – Paint- The homeowner has not turned in a paint sample. Easements/Private Property to Lakes: Signage is not approved must apply to ACC. “S” Proposal: A Motion was made seconded and carried to purchase two “s”. Other Goals: Bill Thompson goals for the Board of Directors submitted were discussed. The further development of the Welcome committee, and neighborhood help committee was discussed. The Board would like Online Services to send new owners information to each of them. The Board would also like copies of the applications to welcome the new owner and acknowledge them in the Newsletter. Another intuitive is to get all houses up to speed on landscaping. To plant secondary area lake banks with cypress trees. To have all sidewalks continue through out the community. Call Conceptual Design to install the two stop signs. Clean the stop sign post when pressure cleaning the sidewalk. Emily was authorized to spend $1,500.00 for the Longshore landscaping enhancement. Set up a landscape walk through with Dave, Emily, and Eddy on a Friday afternoon at 4:30. With no further business before the Board of Directors the meeting was adjourned at 10:00 pm. Respectfully Submitted,
Beth Goin, LCAM |